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Publications ~ Annual Report 2004

CLASS OF OUTPUTS D2: SUPPORT SERVICES TO THE GOVERNOR-GENERAL AND MAINTENANCE OF THE RESIDENCES

Description

This class of outputs involves:

• the provision of financial, administrative, communications, travel and advisory services to the Office of the Governor-General and domestic and personal services for the Governor-General
  
  
• the conducting of a range of official functions, investitures and receptions at Government House and the hosting of state and other dignitaries
  
  
• the general upkeep of the two Government Houses in Wellington and Auckland, including the maintenance and security of the buildings and the landscaping, development, and maintenance of the gardens and grounds
  
  
• the maintenance of the other residences and buildings associated with the two Government Houses.
  
  

  
  

  The Governor-General is the Queen’s representative in New Zealand – and has important constitutional, ceremonial and community roles. She needs to receive high-quality advice and support to carry out these roles in a way that is appropriate for the representative of the head of state. The Wellington and Auckland Government Houses are important facilities for carrying out the Governor-General’s duties and also as historic places.
  

   

  Output Class D2 Financial Performance

  30.06.03 Actual $000		30.06.04 Actual $000	30.06.04 Main Estimates $000	30.06.04 Supplementary Estimates $000
  3,102 46 3,131 17	Revenue - Crown Revenue - Other Expenditure Surplus	3,102 58 3,131 29	3,102 48 3,132 18	3,102 48 3,132 18

 

Service Performance – Support Services to the Governor-General and Government House

 

Support Services to the Governor-General

Key Task
Ensuring that events and functions run smoothly and are organised to a high standard agreed with the Governor-General.

Achievement
There were 258 functions held at the Government Houses in Wellington and Auckland during the reporting period. This compares with 278 in the previous year (2002/03).

This year’s functions included two open days and two outdoor concerts at both Government Houses which were visited by 23,000 people during the year. Many official guests were hosted at Government House, including HRH Earl Of Wessex, HRH Princess Royal, and the Presidents of China and Chile.

Official welcome ceremonies, state dinners, investitures, and credentials ceremonies were held at Government House in Wellington.

Key Task
Ensuring that the services provided are efficient (cost effective and well organised).

Achievement
Services were provided in accordance with the requirements of the Governor-General and her programme.

Key Task
Ensuring that the Governor-General’s programme is well balanced.

Achievement
Arrangements were made and briefings provided to the Governor-General to enable her to attend 173 separate official engagements throughout New Zealand as well as a visit to the Ross Dependency. This compares with arrangements and briefing for 226 engagements in 2002/03.

Arrangements were also made for an extensive programme of overseas travel. The Governor-General made state visits to Tonga, Tuvalu, Samoa, Tokelau, the Cook Islands, the Solomon Islands, Kuwait, Jordan and Germany. She also attended the funerals of former US President Ronald Reagan and former President of Fiji, Ratu Sir Kamisese Mara.

 

Key Task
Ensuring that the Governor-General is highly satisfied with all services and functions.

Achievement
Catering and domestic services were provided in accordance with the Governor-General’s requirements.

Correspondence requirements were met and speech material provided in a timely manner.

All services, functions and ceremonial occasions were delivered to a standard required by the Governor-General.

Maintenance of Government House

Key Task
Ensuring that rolling programmes are planned and implemented for garden development, building preservation, and restoration of valuable art works.

Achievement
Site work commenced on 1 June 2004 for the Auckland Government House redevelopment project – following an extensive planning and design stage. Architects and a project manager were appointed and various control structures established to oversee the project. The work is expected to be completed by the end of 2004 and the house operational by February 2005.

Key Task
Ensuring that the programmes implemented meet the requirements of the Governor-General.

Achievement
The annual capital and maintenance programme was presented and accepted by the Governor-General and the department in August 2003.

Key Task
Seeking the Governor-General’s views on the quality and adequacy of buildings and grounds maintenance, as part of the quarterly programme-review process.

Achievement
The Governor-General’s views were sought regularly, particularly in regard to the residences and garden-development projects.