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These forecast financial statements for the Department of the Prime Minister and Cabinet contain all of the statements specified in Section 34A of the Public Finance Act 1989 as amended by the Public Finance Act 1994.
Statement Of Objectives-Specifying the Performance forecast for each Class of Outputs for the Year Ending 30 June 2001
The Department of the Prime Minister and Cabinet has committed to provide output classes in 2000/01, which meet the requirements of the Prime Minister and various purchasers in terms of their nature, timeliness, quality and quantity specifications and costs.
Output Operating Statements: 2000/01
| Departmental Output Class |
Description | Revenue : Crown $000 |
Revenue : Depts $000 |
Revenue : Other $000 |
Total Expenses $000 |
Surplus/ (deficit) |
| Vote Prime Minister and Cabinet |
||||||
| D1 Policy Advice |
Frank and impartial advice to the Prime Minister | 3,731 | - | - | 3,731 | - |
| D2 Secretariat Services |
For Cabinet, its committees, and the Executive Council | 1,710 | - | - | 1,710 | - |
| D3 Intelligence Assessments on Developments Overseas |
Assessments provided on events and trends overseas affecting NZ interests | 2,412 | - | - | 2,412 | - |
| D4 Communication Services |
Coordinating and monitoring the Government's public information programmes | 261 | - | - | 261 | - |
| D5 Maintenance of Governor- General's Residences |
General upkeep of Government House and grounds | 1,255 | - | 48 | 1,285 | 18 |
| D6 Support Services to the Governor- General |
General support and personal services to the Governor-General | 1,852 | - | - | 1,852 | - |
| D7 Policy Advice & Coordination of Crime Prevention Strategy |
Policy advice on crime prevention and supporting community crime prevention responses |
1,294 | - | - | 1,294 | - |
STATEMENT OF OBJECTIVES-OUTPUT CLASS PERFORMANCE
D1-POLICY ADVICE
(Provided by the Policy Advisory Group, the Domestic and External Security Secretariat (DESS) and the Cabinet Office)
Description
This class of outputs involves the provision of immediate, medium- and long-term policy advice of an impartial nature, delivered freely and frankly to the Prime Minister and, at the Prime Minister's request, to other Ministers. Advice is provided on areas such as education, employment, health, economic development, economic and fiscal policy, Treaty, justice, foreign affairs, environment and machinery of government; and the provision of advice on domestic and external security issues, including defence operations, emergency management policy, intelligence policy and coordination and the development of policy and practices for managing terrorist events.
Advice is provided on constitutional policy and procedural issues to the Governor-General, the Prime Minister and, at the Prime Minister's direction, other Ministers, and government departments. Support is also provided in the coordination of the Government's Legislation Programme.
The Department of the Prime Minister and Cabinet also promotes and facilitates the interdepartmental coordination of policy development and issues. It promotes a greater collective approach to performance standards across the State Sector through the formulation and implementation of the Government's key goals.
Performance Measures
Performance Standards
Quality
· Advice meets the department's quality criteria for advice (see below).
Quantity
· As agreed with the Prime Minister.
Timeliness
· Advice is prepared within the timeframe required.
QUALITY CRITERIA FOR DPMC ADVICE Advice provided to our key clients will:
|
Performance Standards
Quality and Timeliness
· The Prime Minister is satisfied (see below for assessment process) with the quality, appropriateness
and timeliness of the advice and coordination services provided.
· Other key clients are satisfied (see below) with the advice and coordination services provided.
|
ASSESSMENT PROCESS FOR MEASURING THE QUALITY OF ADVICE Satisfied
|
Cost
Policy advice will be provided within the sum of $4.197 million including GST. The GST exclusive figure of $3.731 million will be funded by revenue: Crown. The department will also administer an appropriation of $14,000 under permanent legislative authority (the NZSIS Amendment Act (No 2) 1999) for the Commissioner of Security Warrants.
D2-SECRETARIAT SERVICES
(Provided by the Cabinet Office)
Description
This class of outputs involves the provision of impartial secretariat services to Cabinet, Cabinet Committees, the Governor-General and the Executive Council, and the promulgation of their decisions. It also includes the development and promulgation of information, advice and guidelines on the nature and operations of the central processes of executive government, and the administration of Royal Honours.
Performance Measures
Performance Standards
Quality
· Advice meets the department's quality criteria for advice (see above).
Quantity
· The Cabinet Office Manual is reviewed to provide for coalition government.
· Support and briefings are provided to Ministers and officials on both ongoing and new Cabinet guidelines and procedures.
Timeliness
· The Prime Minister, Ministers, officials and government agencies are informed of Cabinet and Cabinet Committee procedures and changes in a timely manner.
Performance Standards
Quality and Quantity
· Minutes are recorded accurately and impartially (at least 98% of minutes will not require amendment).
· Well judged summaries are prepared of submissions to Cabinet and Cabinet Committees.
· Advice meets the department's quality criteria for advice (see page 12).
Timeliness
· Agendas and summaries are distributed to Ministers the day before Cabinet and Cabinet Committees.
· Minutes are timely (at least 80% of minutes are distributed within two days of the meeting and 95% of minutes are distributed within three days);
Cost
Outputs provided to the Crown will be produced within the sum of $1.924 million, including GST. The GST exclusive figure of $1.710 million will be funded by revenue: Crown.
D3-INTELLIGENCE ASSESSMENTS ON DEVELOPMENTS OVERSEAS
(Provided by the External Assessments Bureau)
Description
This class of outputs involves the provision of information and reports on events and trends overseas affecting New Zealand's interests. It involves the identification, collation, evaluation and analysis of information on topics likely to affect New Zealand's foreign relations and external interests and the preparation of intelligence assessments and reports on political, economic, environmental, biographic, strategic, military and scientific subjects as required.
Performance Measures
Performance Standards
Quality
· All assessments and reports will be:
Quantity
· As agreed with the Prime Minister.
Timeliness
· All assessments and reports are delivered in a timeframe useful to policy makers.
Performance Standards
Quality and Timeliness
· All assessments will reflect national priorities and in the case of those done in response to tasking, will address the topics specified by those who request them.
· Feedback from the readers of assessments and reports is positive. No more than 5% of readers make substantive complaints in terms of agreed performance standards.
· 90% of assessments submitted to NAC require no more than minor revision. EAB management documents weekly the NAC consideration of assessments.
Quantity
· An annual report on work output, including the number of assessments and their nature and comparative historical data, will be provided to senior officials.
Cost
· Outputs provided to the Crown will be produced within the appropriated sum of $2.714 million, including GST. The GST exclusive figure of $2.412 million will be funded by revenue: Crown.
D4-COMMUNICATION SERVICES
(Provided by the Communications Unit)
Description
This class of outputs provides for services to assist with the purchase of media time and space for Government public information programmes and the monitoring of information programmes against the Government's guidelines and assisting their delivery. Outputs will also include the development of information strategies and the facilitation of public information in areas of inter-agency or strategic policy.
Performance Measures
Performance Standards
Quality
· Advice provided to government departments and agencies adds value to the process of developing and implementing public information programmes.
Performance Standards
Quality, Quantity and Timeliness
· Whole of Government media agreements are based on conditions equivalent to or better than that
applying to similar sized advertisers in the private sector.
· All Government volume incentive agreements with media ie television, radio, and newspaper will be negotiated annually and government agencies notified within 30 days of outcome.
Cost
· Outputs provided to the Crown will be produced within the sum of $293,000, including GST. The GST exclusive figure of $261,000 will be funded from revenue: Crown.
D5-MAINTENANCE OF THE GOVERNOR-GENERAL'S RESIDENCES
(Provided by Government House)
Description
This class of outputs provides for the general upkeep of the two Government Houses in Wellington and Auckland, including the maintenance and security of the buildings and the landscaping, development and maintenance of the gardens and grounds. It includes the maintenance of the other residences and buildings associated with the two Government Houses.
Performance Measures
Performance Standards
Quality, Quantity and Timeliness
Quality and Quantity
· The Governor-General is satisfied that the maintenance programmes undertaken meet his requirements.
· The Governor-General's views on the quality and adequacy of buildings and grounds maintenance will be sought as part of the programme review process conducted quarterly.
· Routine maintenance activities are carried out in a timely way.
Cost
· Outputs provided to the Crown will be produced within the sum of $1.448 million, including GST. The GST exclusive figure of $1.255 million will be funded from revenue: Crown and $48,000 from revenue: other. The department will also administer an appropriation of $169,000 for the purchase or development of capital assets by the Crown.
D6-SUPPORT SERVICES TO THE GOVERNOR-GENERAL
(Provided by the Clerk of the Executive Council and Government House)
Description
This class of outputs includes the provision of financial, administrative, communications, travel and advisory services to the Office of the Governor-General and domestic and personal services for the Governor-General. It also includes the conducting of a range of official functions, investitures and receptions at Government House and hosting State and other dignitaries.
Planning for the departure of the Governor-General and the arrival of the new Governor-General will be undertaken in advance of the end of Sir Michael's term in March 2001.
Performance Standards
Performance Standards
Quality and Quantity
· Events and funding run smoothly, are organised to a high and appropriate standard agreed with the Governor-General.
· Services provided are efficient (cost effective and well organised).
· The Governor-General's programme is well balanced.
· The Governor-General is highly satisfied with 100% of the services and functions.
These services include advisory, administrative, function organisation and household activity.
Performance Standards
Quality, Quantity and Timeliness
· All correspondence is appropriately actioned within one week of receipt.
· All speech material is provided within a timeframe acceptable to the Governor-General.
· All services are provided to meet the requirements of the programme agreed with the Governor-General.
Cost
· Outputs provided to the Crown will be provided within the sum of $2.084 million, including GST. The GST exclusive figure of $1.852 million will be funded by revenue: Crown.
· The Department will also administer an appropriation of $623,000 under permanent legislative authority (the Civil List Act 1979) for the purposes of meeting the Governor-General's salary, allowances and travel.
D7-POLICY ADVICE AND PROVISION OF CRIME PREVENTION SERVICES
(Provided by the Crime Prevention Unit)
Description
This class of outputs provides for the Crime Prevention Unit to advise the Government on crime prevention, to plan, coordinate and monitor the crime prevention strategy, and to build partnerships with Government agencies, local authorities and communities which will allow the development of and support for specific crime prevention responses.
Performance Standards
Quality
· Advice meets department's quality criteria for advice (see above).
Quantity
· As agreed with the Prime Minister.
Timeliness
· Advice is prepared in the timeframe required.
Performance Standards
Quality and Timeliness
· The Prime Minister is satisfied (see above for assessment process) with the quality, appropriateness and timeliness of the advice and coordination services provided.
· Other key clients are satisfied (see above) with the advice and coordination services provided.
Cost
· Outputs provided to the Crown will be produced within the sum of $1.456 million, including GST. The
GST exclusive figure of $1.294 million will be funded by revenue: Crown.