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Publications ~ Statement of Intent
for the year ending 30 June 2006

Statement of forecast service performance

 

1 – policy advice and secretariat and co-ordination services

 

(Provided by the Policy Advisory Group, the Domestic and External Security Group, and the Cabinet Office.)

Description

This class of outputs involves:

• the provision of immediate, medium- and long-term policy advice of an impartial nature, delivered freely and frankly to the Prime Minister and, at the Prime Minister’s request, to other ministers
  
  
• promotion and facilitation of interdepartmental co-ordination of policy development and the promotion of a greater collective approach to performance standards across the state sector through the formulation and implementation of the government’s key goals
  
  
• the provision of advice to the Governor-General, the Prime Minister and ministers on constitutional issues relating to the conduct of executive government, and to support the conduct and continuity of government within accepted conventions and practices; this output will include preparations for the forthcoming general election and planning for the change of Governor-General
  
  
• the provision of impartial secretariat services to Cabinet, Cabinet committees and the Executive Council, and the promulgation of their decisions
  
  
• the provision of advice on the policies, processes and procedures relating to the Executive Council, Cabinet and Cabinet committees, including the review of policies and procedures where appropriate
  
  
• the co-ordination of the policy and administrative aspects of the legislative programme as directed by Cabinet Legislation Committee
  
  
• the development and promulgation of information, advice and guidelines on the nature and operations of the central processes of executive government
  
  
• the provision of policy advice and administration services for the New Zealand Royal Honours system.
  
  

 

Performance measures – policy advice and co-ordination services

 

(1) Provide high-quality information, analysis and advice to enable the Prime Minister to lead and manage the public-policy business of the government.

 

Performance standards for this measure are:

Quality & Quantity

• Advice meets the department’s quality criteria for advice.
• The Prime Minister is satisfied with the quality, appropriateness and timeliness of the advice and coordination services provided.
• Other key clients are satisfied with the advice and coordination services provided.
  
  

Timeliness

• Advice is prepared within the timeframe required by the Prime Minister.

 

 

Performance measures – secretariat services to Cabinet and Executive Council

 

(1) Impartial and effective advice is provided to the Governor-General, the Prime Minister and ministers:

• to support the proper and effective operation of the key institutions of Executive Government
  
• to ensure the constitutional processes involving the Governor-General, Prime Minister and ministers are appropriately facilitated and supported.
  
  

Performance standards for this measure are:

Quality

Advice meets the department’s quality criteria for advice (see above).

 

Quantity

Advice meets the requirements of the Prime Minister and the Governor-General.

As required by the Prime Minister and the Governor-General.

 

Timeliness

Advice is provided within the timeframe required.

 

(2) Provide impartial, efficient and effective secretariat services to Cabinet and Cabinet committees to ensure they operate smoothly and within Cabinet’s rules.

Performance standards for this measure are:

 

Quality & Quantity

Minutes are recorded accurately and impartially (at least 98 per cent of minutes will not require amendment).

Well-judged summaries are prepared of submissions to Cabinet and Cabinet committees.

Advice meets the department’s quality criteria for advice (see above).

Agendas and summaries are distributed in a timely manner to ministers (with most delivered two days before Cabinet and Cabinet committees).

 

Timeliness

Minutes are timely (at least 80 per cent of minutes are distributed within two days of the meeting and 95 per cent of minutes are distributed within three days).

 

(3) Provide impartial and effective advice to the Prime Minister and ministers to support the proper operation of Cabinet and Cabinet committees.

Performance standards for this measure are:

 

Quality

Advice meets the department’s quality criteria for advice.

 

Quantity

Advice meets the requirements of the Prime Minister.

Policies and procedures relating to the central processes of executive government are reviewed as required.

Ministers and officials are informed of ongoing and new Cabinet guidelines and procedures.

 

Timeliness

Advice is provided in the timeframe required.

The Prime Minister, ministers, officials, and government agencies are informed of Cabinet and Cabinet committee procedures and changes in a timely manner.

 

Cost

 

Policy advice, secretariat and coordination services will be provided within the sum of $7.010 million to be funded by revenue: Crown. The department will also administer an appropriation of $30,000 under permanent legislative authority (the NZSIS Amendment Act [No 2] 1999) for the Commissioner of Security Warrants.